IVR & Auto-Attendant
What the caller hears in the first ten seconds, and what the keypad does about it. A greeting, a short list of keys, and a defined answer to the two things callers actually do: press nothing, or press something that is not on the list.
Main auto-attendant
in the menuThanks for calling. For sales press one, support press two, billing press three.
- 1Sales
- 2Support
- 3Billing
- 4Opening hours
- 9Repeat this menu
Sent to Queue: Support - EMEA. The keypress is recorded on the call, so the menu path is a fact in reporting.
Product figures from the platform’s own defaults - not customer averages
How it works.
A greeting, then a short list
The prompt plays and the menu is already listening. The first key press cuts the greeting off, so a caller who knows where they are going does not sit through it. Keys are single characters: 0 to 9, star and hash, one branch each.
Silence has its own exit
Pressing nothing has its own exit. The wait is five seconds by default and only starts once the greeting has finished, so a caller who listens to the end still gets the full window, and the menu asks again before it gives up.
A wrong key ends somewhere else
An unmapped key is handled apart from silence. Both re-prompt, three times by default, but they leave by different exits when the retries run out, so a confused caller and a caller who walked away need not land in the same place.
A key can open another menu
Press 2 for support and hear the support menu. A key can also hand the call to a separate published flow, which stops at eight hops, so nesting cannot loop a caller round forever.
One moment in every call.
Every call passes through the same seven. IVR & Auto-Attendant is the lit one, and everything either side of it is a different page in this category.
- 01Number
the line it arrives on or leaves from
- 02Route
where the call is sent and to whom
- 03Dial
placing it, and how many at once
- 04Connect
the moment a person picks up
- 05Talk
while the conversation is happening
- 06Wrap
the code, the notes, the next step
- 07Record
what is kept, and where it is kept
The specifics.
8 facts- Keys
- Single characters only: 0 to 9, star and hash. Hash submits early, star clears
- Wait
- 5 seconds per attempt by default, counted from the end of the greeting
- Retries
- 3 re-prompts by default, with an optional pause before each one
- Failure exits
- Timeout and wrong key leave by different exits and need not end alike
- Reaching a person
- A key can ring a named user, role, team or queue. Callers cannot type an extension
- Prompt
- An uploaded clip, or text spoken in a saved voice; a variable forces live speech
- Nesting
- A key can open another menu; handing the call to a separate flow stops at eight hops
- Input
- Keypad only. There is no speech recognition and no dial-by-name directory
Where the call goes next.
A call is a chain of decisions, and this is one link in it. These are the ones either side.
More in Contact Center
20 capabilitiesFlows, queues, oversight and compliance screening on media we operate.
Three states of one connection. Hear the call, coach the rep without the customer knowing, or join outright - and the audio path redraws as you switch.
Open more lines than you have reps, paced against live answer rates, and hold the abandonment cap you set. Every connect opens the record it belongs to.
Set the mode per campaign. Preview lets a rep read the record first, autodial moves on after wrap-up, and power opens several lines per agent.
Detection listens to the first moments of a connect and drops greetings, dead air and IVR trees. What lands in a headset is a person who said hello.
Ring all, hunt, fewest calls, random, round robin with memory, or strict priority order. Change how a queue behaves without rebuilding it.
Match a caller to the agents who can actually help, on all, any or weighted skill matching, with a failover destination when nobody qualifies.
Offer a callback after a wait threshold or a queue position, hold the caller's place, and dedupe requests so nobody gets rung twice for one problem.
Flag a lead VIP and they skip the welcome, bypass the queue cap and reach an agent first - with ageing, so that ordinary callers never starve behind them.
Hand a call over cold, or consult first and then connect. Merge into a three-way and step out, leaving the other two talking without a drop.
Each side of the call is recorded on its own channel, so who said what is a fact rather than a guess - and the transcript inherits that separation.
Wrap-up codes that do something. Twenty-six behaviours fire off a disposition: raise a task, book a callback, set do-not-call, flag the wrong party.
The number most likely to be answered is chosen per call, ranked on the history with this lead, the overall answer rate, recency and area-code affinity.
Screen callers against Federal DNC, known TCPA litigators and your own internal list - as drag-and-drop steps inside the flow, before anyone is reached.
Search live carrier inventory, filter by country or by digits the number ends with, and claim it to a flow or a person the moment it is yours.
Toll-free sits beside local as a first-class number type, routed by the same flows and billed from the same wallet as everything else you own.
Numbers in the countries you operate in, drawn from four carrier providers, so opening a new market is a purchase rather than a procurement project.
Every rep gets an extension and a browser phone, and can move a call between the browser and a desk phone mid-conversation without dropping it.
Organisation, team and personal mailboxes with their own access rules and greetings, and every message transcribed and attached to the right record.
Every call in progress on one screen, pushed as it changes rather than polled, with the agent, the number presented and the queue each one came through.
Two-way texting from the same numbers you call on, threaded per contact and landing on the same record, so the text and the call are one conversation.
The rest of the platform.
Five more categories, all on the same record and the same bill. Each card names three of its capabilities, so you can tell from here whether it is worth opening.
Contact Center
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