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IVR & Auto-Attendant

What the caller hears in the first ten seconds, and what the keypad does about it. A greeting, a short list of keys, and a defined answer to the two things callers actually do: press nothing, or press something that is not on the list.

Main auto-attendant

in the menu
Now playing

Thanks for calling. For sales press one, support press two, billing press three.

  • 1Sales
  • 2Support
  • 3Billing
  • 4Opening hours
  • 9Repeat this menu
Keypad
Pressed 2

Sent to Queue: Support - EMEA. The keypress is recorded on the call, so the menu path is a fact in reporting.

Barge-in is on, so a caller who knows the menu can press through the greeting without waiting for it to finish.
0
keys a menu can branch on, star and hash included
0s
default wait for a key, per attempt
0
default re-prompts before the menu gives up

Product figures from the platform’s own defaults - not customer averages

The mechanism

How it works.

01

A greeting, then a short list

The prompt plays and the menu is already listening. The first key press cuts the greeting off, so a caller who knows where they are going does not sit through it. Keys are single characters: 0 to 9, star and hash, one branch each.

02

Silence has its own exit

Pressing nothing has its own exit. The wait is five seconds by default and only starts once the greeting has finished, so a caller who listens to the end still gets the full window, and the menu asks again before it gives up.

03

A wrong key ends somewhere else

An unmapped key is handled apart from silence. Both re-prompt, three times by default, but they leave by different exits when the retries run out, so a confused caller and a caller who walked away need not land in the same place.

04

A key can open another menu

Press 2 for support and hear the support menu. A key can also hand the call to a separate published flow, which stops at eight hops, so nesting cannot loop a caller round forever.

Where it sits

One moment in every call.

Every call passes through the same seven. IVR & Auto-Attendant is the lit one, and everything either side of it is a different page in this category.

  1. 01
    Number

    the line it arrives on or leaves from

  2. 02
    Route

    where the call is sent and to whom

  3. 03
    Dial

    placing it, and how many at once

  4. 04
    Connect

    the moment a person picks up

  5. 05
    Talk

    while the conversation is happening

  6. 06
    Wrap

    the code, the notes, the next step

  7. 07
    Record

    what is kept, and where it is kept

The specifics.

8 facts
Keys
Single characters only: 0 to 9, star and hash. Hash submits early, star clears
Wait
5 seconds per attempt by default, counted from the end of the greeting
Retries
3 re-prompts by default, with an optional pause before each one
Failure exits
Timeout and wrong key leave by different exits and need not end alike
Reaching a person
A key can ring a named user, role, team or queue. Callers cannot type an extension
Prompt
An uploaded clip, or text spoken in a saved voice; a variable forces live speech
Nesting
A key can open another menu; handing the call to a separate flow stops at eight hops
Input
Keypad only. There is no speech recognition and no dial-by-name directory

More in Contact Center

20 capabilities

Flows, queues, oversight and compliance screening on media we operate.

Listen, Whisper & Barge

Three states of one connection. Hear the call, coach the rep without the customer knowing, or join outright - and the audio path redraws as you switch.

Predictive Dialer

Open more lines than you have reps, paced against live answer rates, and hold the abandonment cap you set. Every connect opens the record it belongs to.

Power & Preview Dialing

Set the mode per campaign. Preview lets a rep read the record first, autodial moves on after wrap-up, and power opens several lines per agent.

Answering-Machine Detection

Detection listens to the first moments of a connect and drops greetings, dead air and IVR trees. What lands in a headset is a person who said hello.

Ring Strategies

Ring all, hunt, fewest calls, random, round robin with memory, or strict priority order. Change how a queue behaves without rebuilding it.

Skills-Based Routing

Match a caller to the agents who can actually help, on all, any or weighted skill matching, with a failover destination when nobody qualifies.

Queue Callbacks

Offer a callback after a wait threshold or a queue position, hold the caller's place, and dedupe requests so nobody gets rung twice for one problem.

VIP Priority Routing

Flag a lead VIP and they skip the welcome, bypass the queue cap and reach an agent first - with ageing, so that ordinary callers never starve behind them.

Transfer & Three-Way

Hand a call over cold, or consult first and then connect. Merge into a three-way and step out, leaving the other two talking without a drop.

Call Recording

Each side of the call is recorded on its own channel, so who said what is a fact rather than a guess - and the transcript inherits that separation.

Dispositions & Wrap-Up

Wrap-up codes that do something. Twenty-six behaviours fire off a disposition: raise a task, book a callback, set do-not-call, flag the wrong party.

Smart Caller ID

The number most likely to be answered is chosen per call, ranked on the history with this lead, the overall answer rate, recency and area-code affinity.

Compliance Screening

Screen callers against Federal DNC, known TCPA litigators and your own internal list - as drag-and-drop steps inside the flow, before anyone is reached.

Phone Numbers

Search live carrier inventory, filter by country or by digits the number ends with, and claim it to a flow or a person the moment it is yours.

Toll-Free Numbers

Toll-free sits beside local as a first-class number type, routed by the same flows and billed from the same wallet as everything else you own.

International Numbers

Numbers in the countries you operate in, drawn from four carrier providers, so opening a new market is a purchase rather than a procurement project.

Extensions & Webphone

Every rep gets an extension and a browser phone, and can move a call between the browser and a desk phone mid-conversation without dropping it.

Voicemail Boxes

Organisation, team and personal mailboxes with their own access rules and greetings, and every message transcribed and attached to the right record.

Live Call Monitoring

Every call in progress on one screen, pushed as it changes rather than polled, with the agent, the number presented and the queue each one came through.

SMS & Text Conversations

Two-way texting from the same numbers you call on, threaded per contact and landing on the same record, so the text and the call are one conversation.

Contact Center

See ivr & auto-attendant on your own floor.

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